Administrative Manager

Position Title

Administrative Manager - D.M. - Polk Mental Health Clinic - Livingston, TX

Position Number

P #1277

General Description

The Administrative Manager is responsible for the management and organization of the support staff and general office. Duties include clinical records management, fee collection systems, preparation and maintenance of clinical databases, requisition of supplies and coordination of mail flow. Provides monthly and quarterly reports and audits as requested by Service Director and serves as Designated Records Monitor (DRM). The Administrative Manager will maintain effective working relations with consumers and outside agencies and must interact effectively with the clinical and support staff to ensure all clinical standards are in compliance. Requires knowledge of word processing and database software programs, typing skills and must have excellent telephone and communication skills.


Required: Associate's degree from an accredited college or university in Business, Management or related field.

Preferred: Bachelor's degree in Business or Management.


Required: Five (5) years of full-time secretarial or management experience in a medical office, mental health related setting, or business office. 

Preferred: Two (2) years of leadership and management experience in a medical office, mental health related setting, or business office. 


Required: Valid Texas driver's license

Special Requests or Comments

Required: Work environment requires professional contact and interaction with adults diagnosed with severe and persistent mental illness. Defensive driving training. Must have driving record insurable by Burke's insurance administrator.

Physical Requirements

Required: Must have visual and auditory skills to handle telephone, receptionist and transcription duties; mobility required to bend, reach, lift (up to 50 lbs), while carrying charts and equipment during a work day; fine motor skills for legible handwriting and typing.


Monday - Friday, generally; 8:00 a.m. - 5:00 p.m. (occasional after hours as necessary).


Negotiable, depending on qualifications and experience.